Date: November 7 2020
Location: UBI 1251 E 100 S St George UT 84790
Meeting Type: Regular

Officers Present
Tracy, Sergio

Members Present
Melodie, Calindy

Melodie called the meeting to order at 4:20 pm.  Calindy Seconds, approved unanimously.

Motion to approve these Meeting Minutes by Melodie, Sergio second passed unanimously on February 18, 2021

Chairperson's Report
Tracy discussed a meeting he had with Jose to step down as DOC, become the technical Director, and appoint Eric Cruz as the new Director of Coaching. It will be up to Eric and Jose to figure out how they are going to work together. We need to wait until the end of the fiscal year to decide what the pay for the Technical Director and Director of Coaching will get paid, due to the impact of Covid-19 on the club budget.

We need to write up a contract for coaches to sign for reimbursement for their license expenses.

Melodie and Calindy will work on the Bylaws and iron out Technical Director and DOC responsibilities, and how much we can pay these positions, we will schedule a zoom meeting once these are complete to vote and get these two positions filled and finalized.

Director of Coaching Report
Not present for personal reasons

Treasurer's Report
Melodie started interviews for potential board members to fill vacant positions.

Melodie discussed the need to add the Risk Management position to the bylaws which she has put together, and printed out for approval. Calindy made a motion to add risk management position to the bylaws, Melodie seconds, motion approved unanimously.

Melodie went over the scholarship grant from UYSA that we were approved for, funds will be put back into the scholarship fund for the club.

Melodie presented the idea to pay for team tournament fees, for the team to reimburse the club before the tournament occurs. Melodie will keep track of the money coming in and out. Tracy suggested getting a credit card for the club to pay these fees. We need to create a form for the coaches to sign and agree to the terms of repayment of tournament fees.

Calindy asked Melodie to see if Jeff can create an easier way to upload approved board minutes to the website

Calindy Made a motion to add Lacy Groves as Risk Management coordinator, Tracy seconds, approved unanimously.

Calindy made a motion to add Maria Cano to the board as Vice Chair, Melodie seconds, approved unanimously.

Going into closed session at 6:10 PM

Motion to adjourn at 7:15PM, Calindy made the motion, Tracy seconds, motion passed unanimously.

Respectfully Submitted,
Calindy Twede
May 4, 2021